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RESPONSIBILITY OF LICENSEE
General Responsibilities
An individual who holds a full-time five-year license(s) shall be issued a renewed five-year license(s) when renewal requirements have been met during the five-year period immediately preceding the date on which the requested renewal is to be made effective.
- Renewal requirements include recommendation for relicensure by the local Relicensure Committee, which is based on the individual completing continuing education requirements.
- If a faculty member's license renewal requirements are not met within
the specified timeframes, the license renewal shall not be granted,
the license shall be considered lapsed, and that individual is no longer
qualified to be employed in that license field. [Note: Renewal applications
must be received by the MnSCU Licensure Office no later than July 1st
in the year the license(s) is due to expire.]
- For renewal of full-time licenses, one extension of no longer than six months from the date the license(s) has lapsed shall be granted by the system administration upon recommendation by the local renewal committee, signed by the authorized administrator and chair of the local renewal committee.
- For renewal of part-time licenses, one extension of no longer than six (6) months from the date the license(s) has lapsed shall be granted by the system administration upon recommendation by the authorized administrator.
A faculty member who holds a part-time five-year license is eligible for license renewal upon recommendation of the authorized administrator and verification of the local Relicensure Committee.
The applicant seeking renewal of a five-year license is responsible for:
- submitting the RCTC Post-Secondary Relicensing Renewal Unit Form to the Relicensure Committee for approval. (J Drive)
- submitting the MnSCU License Renewal Application Form, appropriate verification and other supporting materials to the Relicensure Committee in accordance with procedures and dates established. (MnSCU Website)
To facilitate planning meeting agendas, licensed staff need to submit applications for renewal units at least seven (7) days before a regularly scheduled meeting.
LICENSE RENEWAL PROCESS
1. LICENSE RENEWAL ACTIVITY CATEGORIES
Two teaching competency areas and one “other” activities area have been identified as a framework for license renewal activities. Faculty shall choose appropriate renewal activities related to the renewal activity categories listed under each area [see the Renewal Activity Competencies chart at the end of this license renewal section.]
a. Occupational Competency - [Includes recent occupational work experience in a work setting and current knowledge of technical theoretical content, both of which must be related to the faculty member’s license field.]
b. Teaching-Learning Competency - [Does not have to be related to the license field.]
c. “Other” Activities
2. SELECTION OF RENEWAL ACTIVITIES TO PROMOTE TEACHING COMPETENCE
a. Faculty shall choose appropriate renewal activities based on their needs and applying these renewal guidelines.
b. Using the Renewal Activity Competencies chart faculty may select appropriate renewal activities from any of the renewal activity categories listed under any of the above three areas. To clarify, renewal units may be earned from renewal activity categories in just one area, or in two or three of the areas.
c. If a proposed renewal activity was included under the appropriate renewal activity categories, no prior approval is required by the local renewal committee unless so indicated in the Renewal Activity Competencies chart. Note: faculty are encouraged to seek prior approval from the local renewal committee if there is any question regarding the appropriateness of the proposed activity.
d. If a proposed renewal activity was not included under the appropriate renewal activity categories, prior approval is required by the local renewal committee.
e. If continuing employment in the license field(s) requires a professional credential, the currency status of this credential shall be verified by the authorized administrator at the time of license renewal.
3. NUMBER OF LICENSE RENEWAL UNITS AND THE LICENSE RENEWAL TIMESPAN
a. The term “renewal units” is now used in place of “clock hours.”
b. One hundred and eight (108) renewal units are required for license renewal during the license renewal timespan of every five (5) years. Faculty should renew their licenses between January 1st and June 30th during the year their licenses expire. Renewal applications must be received by the Licensure Office no later than July 1st in the year the license(s) is due to expire.
c. The ratio of renewal units to activity hours is in the Renewal Activity Competencies chart.
d. Faculty holding multiple licenses [licenses in more than one license field, whether full-time or part-time licenses] have the following license renewal requirements:
1) For a licenses(s) held in a license field(s) in which the faculty member has been actively employed within the past five (5) years: A total of 108 renewal units are required for renewal of all of these licenses [not 108 hours for each license]. These renewal units may be selected from any of the appropriate license renewal activity categories listed on the Renewal Activity Competencies chart.
2) For a license(s) held in a license field(s) in which the faculty member has not been actively employed within the past five (5) years: An additional 54 renewal units are required for each license for which renewal is requested. Note: these additional renewal units are in addition to the 108 units for field(s) in which the faculty member has been actively employed. These additional 54 renewal units for each license field for which renewal is requested must be selected from the appropriate license renewal activity categories listed in the “Occupational Competency” area in the Renewal Activity Competencies chart.
3) NOTE: the completion of one particular approved renewal activity may meet requirements in more than one of the multiple license fields.
4) Correlation of expiration dates for a faculty member holding multiple licenses must be requested in writing; the new expiration date will be the earliest expiration date required by one of the licenses. All renewal requirements must be met for each license field held.
See Renewal Activity Compentencies Chart
Teaching experience does not qualify for clock hour credit.
To facilitate clock hour approval, the applicants needs to express professional growth objectives clearly and thoughtfully on the renewal unit approval form (or attach additional pages if necessary). The objectives are to state fully what has been gained from the experience in relation to the teaching functions. The more concrete and specific, the more precisely the accomplishment can be assessed.
It is the responsibility of the person seeking the renewal of a continuing (five-year) license to become affiliated with the committee and to submit the application and supporting materials to the Relicensure Committee.
According to MnSCU Board Policy, renewal requirements include recommendation for relicensure by the local Relicensure Committee, is based on the individual completing continuing education requirements.
When the relicensure committee acts on preapproval and final approval, the authorized administrator records the activity, date, and number of renewal units granted (or that approval was withheld) on the master record form.
If a licensed person employed by RCTC becomes employed by another MnSCU institution, they may request the committee to transfer renewal units already earned and granted during that period to the local committee at the new site. Unless the hours are non-applicable, the renewal units should be accepted.
Applicants who transfer to another site are responsible for the transfer of their records to the new committee. Upon request by an applicant, RCTC will forward a copy of the master record to the chair of the college committee that accepts the applicant.
Last Updated: May 25, 2011
