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Travel and Vehicle Reservations

Travel and Vehicle Reservations University Center Rochester
Michael O'Dea - Travel Reimbursement
Phone:507-285-7212
Wanda Mettes - Vehicle Reservations
Phone: 507-280-2969
June Meitzner- Vehicle Leasing/Out of State Reservations
Phone:507-285-7213
Fax: (507) 285-7241
IMPORTANT INFORMATION
Vehicle Reservation
- To reserve a car or check for dates that the State Vehicles are available
you must call Wanda Mettes (507-280-2969).
Types of Cars Available:
2004 Chevy Malibu
2005 Ford Taurus
2006 Chevy Impala
2006 Dodge Stratus
2003 Astro Van
2005 Dodge Grand Caravan
- Prior to the initial reservation, review the State of Minnesota
Fleet Safety Management Standards. The signature page acknowledging
an understaning of the policy must be signed and submitted to the Business
Office before the vehicle is released. This signed form is kept on file
for all future travel requests. Please contact Wanda Mettes for a copy
of the Fleet Safety Management Standards.
- A valid Drivers License must be presented when the vehicle key is picked
up in order for the vehicle to be released. Students driving state vehicles
must be 18 years of age with at least two years driving experience.
- When returning a vehicle to the school you MUST:
- Fill Car with gas - There is a brochure located in the key
pocket to tell you which stations will accept the State of Minnesota
- Wright Express - gas card. A gas receipt must be obtained for each
transaction.
- When you are paying for the gas - you will be prompted
for a vehicle ID and a Driver ID. The Vehicle ID is 0 followed by
the four numbers in the lower left hand corner of the card. The Driver
ID is 00 followed by the four numbers in the lower left hand corner
of the card. If you experience any problems or have any questions
call the (800) number on the back of the fuel card. The Wright Express
fuel card may be used for gas only.
- Clean out all trash from the car - If the inside and/or outside
of the car is dirty please take it to Simonize Car Wash and charge
it to the RCTC account.
- Sign all receipts & return - (Gas/Simonize car wash)
and return them with the vehicle to the RCTC Business Office.
- Return vehicle to assigned location
- Make note & report any mechanical problems
- To report any accident that occurs you must call Wanda Mettes at (507)
280-2969. After you have done that you can follow the directions that
are in the key pocket. A Minnesota Motor Vehicle Accident Report must
be completed and can be obtained from Wanda in the Business Office.