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Appealing your Academic and/or Financial Aid Suspension

RCTC students who do not have a cumulative GPA of 2.0 or a cumulative completion rate of 67% are not considered to be meeting minimum academic requirements Students are given one warning term prior to being suspended. 

You may appeal your satisfactory academic progress (SAP) status if unusual circumstances interfered with your ability to meet RCTC’s SAP standards. Your best interest is served by submitting an appeal as soon as you receive your suspension notice.  Specific appeal deadlines may apply.  See additional information below.

Students on Academic Suspension

An academic suspension is valid for one year, during which time you may not enroll at RCTC or any other Minnesota State College or University. After being suspended from RCTC, you have two choices: 

  1. Appeal your suspension based on extenuating circumstances. Refer to the Appeal Form for instructions on how to appeal.
  2. If there are no extenuating circumstances, you will be required to sit out for one year.
    Summer Session 2017: May 26, 2017
    Fall Semester 2017: *To be determined
    Spring Semester 2018: *To be determined
    Summer Session 2018: *To be determined

Students on Financial Aid Suspension

A financial aid suspension remains valid until you have raised your cumulative GPA and/or completion rate to the standards required by RCTC.  After being suspended from Financial Aid, you have two choices: 

  1. Appeal your suspension based on extenuating circumstances. Refer to the Appeal Form for instructions on how to appeal.
  2. If there are no extenuating circumstances, it is recommended that you pay for one term (6 credits), resulting in a 2.5 GPA and 100% completion rate for the term. If you are also on Academic Suspension, see the information above.
    Summer Session 2017: June 23, 2017
    Fall Semester 2017: September 15, 2017
    Spring Semester 2018: February 2, 2018
    Summer Session 2018: June 22, 2018

Students on Maximum Timeframe Suspension for Financial Aid Students

All students are expected to complete their degree objective within 150% of the published credit length of the program.  All credits attempted at RCTC are considered as well as all credits attempted/degrees earned at prior colleges or universities.  Students who have exceeded the 150% threshold for his/her program will be suspended.  You may appeal your standing if you had extenuating circumstances which hindered your progress, have changed majors or are working to earn an additional credential. Deadlines for appealing are the same as shown above.  

Appeal Criteria

The following criteria will be used as the basis for an appeal:

  • Personal physical health or mental health issue: A health provider’s statement on letterhead is required as documentation.
  • A death in immediate family:  Parent, spouse, sibling, child or other immediate family. Attach death certificate or obituary.
  • Military call for active duty:  Attach copy of official military orders.
  • Family/relationship Crisis: Attach court or legal documentation.
  • Disability issue not previously diagnosed/documented: Documentation must be on file at Disability Support Services (SS159)
  • Natural Disaster: Flood, fire or tornado.  Attach Insurance documentation.
  • Job loss:  Attach unemployment verification or termination notice from employer.
  • Recent academic success (2.5 term GPA and 100% completion rate) at RCTC or another college:  Attach official transcript.
  • Change of major/academic goal (Maximum Timeframe only):  Complete academic planning form on page 2 of appeal form.
  • Other extenuating or unusual circumstances:  Attach appropriate documentation.

    Note: The following criteria are NOT considered extenuating:
    • employment scheduling or transportation issues
    • lack of funds
    • dissatisfaction with instructor and/or course
    • lack of textbooks or appropriate class materials
    • lack of knowledge of college policy
    • claiming college did not inform student of suspension policies and procedures
    • inability or failure to access student email account
    • failure to correctly process course drop, add or withdrawal
    • failure to read and follow appeal conditions
    • failure to attend classes
    • failure to follow prerequisites or placement results

Suspension Appeal Form


Contact Information
(507) 285-7210 or 1‑800‑247‑1296
Rochester Community and Technical College
851 30th Ave SE :: Rochester, MN 55904-4999
Rochester Community and Technical College, a member of Minnesota State.
RCTC is an affirmative action, equal opportunity educator and employer.
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