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RCTC/System policies

It is the responsibility of each student to be familiar with College policies and procedures.

Policies contained here will be made available, upon request,  in an alternative format such as large print or audio tape.

NOTICE:  Every effort has been made to make the RCTC Web Site accurate as of the date of publication; however, all policies, procedures, and fees are subject to change at any time by appropriate action of the faculty, the college administration, the Minnesota State Colleges and Universities Board, or the Minnesota Legislature.

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System # Policy Name RCTC # Last Review Next Review Custodian
Academic Affairs and Standards Council (AASC) Administrative Team Membership 4.10. Feb-04 2013 Academic Affairs
  Academic Integrity 3.6.2 Feb-17 2022 Student Affairs 
Academic Program Accountability 3.11 Jul-97 2013 Academic Affairs
Academic Program Inventory 3.2 Feb-05 2013 Academic Affairs
3.36 Academic Program Review 3.36 Nov-16 2021 Academic Affairs
3.36.1 Academic Programs - Procedure 3.36.1 –  System Office
3.34 Academic Semester Start Dates System Office
3.34.1 Academic Semester Start Dates - Procedure 3.34.1  System Office
Academic Standards 3.17.3 Nov-16 2021 Academic Affairs
2.9 Academic Standing and Financial Aid Satisfactory Academic Progress System Office
5.22 Acceptable Use of Computers and Information Technology Resources System Office
5.22.1 Acceptable Use of Computers and Information Technology Resources (Also see Code of Ethics) - Procedure 5.22.1  System Office
1B.4 Access and Accommodations for Individuals with Disabilities System Office
7.3.1 Foundation Donations and Payroll Deductions System Office
7.6.2 Accounts Receivable Management - Procedure 7.6.2  7.6.2.2 Jan-16 2021 Finance/Facilities
6.7.1 Acquisition and Disposition of Real Estate - Procedure 6.7.1  System Office
3.4 Admissions 3.4 Feb-17 2022 Student Affairs 
3.15 Advanced Placement 3.15 Mar-10 2015 Academic Affairs
3.15.1 Advanced Placement Credit - Procedure 3.15.1  System Office
Advanced Standing for Intensive Care Paramedic Program 3.15.1 May-99 2013 Academic Affairs
Advanced Standing for Servicemembers Opportunity Colleges 3.17.9 Sep-03 2013 Academic Affairs
Advanced Standing for Tech Prep (Southern Minnesota Existing Tech Prep Articulations) 3.15.2 Sep-11 2016 Academic Affairs
1B.2 Affirmative Action in Employment 1B.2 Jul-97 2013 Human Resources
5.18.1 Alcohol Use and Controlled Substances on Campus - Procedure 5.18.1  System Office
5.18 Alcoholic Beverages or Controlled Substances on Campus 5.18 Dec-15 2016 Finance/Facilities
Animals on Campus 6.4.3.1 Oct-05 2013 Finance/Facilities
5.23.1.8 Anti-malware Installation and Management - Guideline 5.23.1.8 System Office
4.2 Appointment of Presidents System Office
Apprenticeship Elective Credits 3.15.6 Sep-06 2013 Academic Affairs
3.3 Assessment for College Readiness 3.3 Mar-05 2013 Academic Affairs 
3.3.1 Assessment of Course Placement Procedure 3.3.1  System Office
7.3.2 Auxiliary Operations - Procedure 7.3.2  System Office
Awarding Credits 3.17.1 Jul-97 2013 Academic Affairs
5.9 Biennial and Operating Budget Planning and Administration Including Revenue Fund System Office
Bloodborne Infectious Disease 6.4.4 Jun-99 2013 Finance/Facilities
4.11 Board Early Separation Incentive Program System Office
1A.2 Board of Trustees System Office
1C.1 Board of Trustees Code of Conduct System Office
5.23.1.13 Breach Notification - Guideline 5.23.1.13  System Office
7.6 Business Activities System Office
Campus Activity Board 2.8.1 Sep-13 2018 Student Affairs 
Campus Posting 6.4.2.1 Nov-16 2021 College Relations
5.24.5 Campus Security System Office
2.1 Campus Student Associations and Student Senate Constitution and Bylaws 2.1 Sep-13 2018 Student Affairs 
7.3.6 Capital Assets - Procedure 7.3.6  7.3.6.1 Mar-04 2013 Finance/Facilities
6.7 Capital Planning System Office
6.5 Capital Program Planning System Office
3.38 Career Information System Office
3.38.1 Career Information - Procedure 3.38.1 –  System Office
6.7.4 Carpentry Program Administration - Procedure 6.7.4  System Office
5.22.2 Cellular and Other Mobile Computing Devices - Procedure 5.22.2  System Office
3.24.1 Chancellor’s Procedures and Guidelines for System and Institutional Missions - Procedure 3.24.1 System Office
3.28 Charter School Sponsorship System Office
3.28.1 Charter School Sponsorship - Procedure 3.28.1  System Office
Children on Campus 6.4.3.2 May-16 2021 Finance/Facilities
1A.11 College and University Names and Permanent Locations System Office
3.29 College and University Transcripts System Office
3.29.1 College and University Transcripts - Procedure 3.29.1  System Office
3.32 College Faculty Credentialing 3.32 Sep-06 2013 Academic Affairs 
3.32.1 College Faculty Credentialing - Procedure 3.32.1  3.32.1 Sep-06 2013 Academic Affairs 
College Level Examination Program (CLEP) 3.15.7 Jan-12 2017 Academic Affairs
8.3 College- or University- Related Foundations 8.3 Feb-17 2022 President
3.30. College Program Advisory Committees System Office
8.3.1 College-, University-, and System Office-Related Foundations Procedure - Procedure 8.3.1  System Office
3.33 College-Level Examination Program (CLEP) Credit System Office
3.33.1 College-Level Examination Program (CLEP) Credit - Procedure 3.33.1  System Office
5.12.3 Common Framework of Key Payment Related Dates - Procedure 5.12.3  System Office
3.30.1 Community and Technical College Advisory Committees - Procedure 3.30.1 System Office
7.6.1 Competition with Private Sector System Office
Complaint Procedure for Students with a Disability 1B.4 Mar-07 2013 Academic Affairs 
5.14.2 Consultant, Professional or Technical Services System Office
Continuing Education and Customized Training 3.99 Jul-97 2013 Academic Affairs
3.27.1 Copyright Clearance - Procedure 3.27.1 System Office
3.27 Copyrights System Office
7.3.4 Cost Allocation - Procedure 7.3.4  System Office
Course Readiness 3.3.1 Apr-01 2013 Academic Affairs 
Course Repetition 3.17.4 Jun-16 2021 Academic Affairs
Course Standards 3.17.2 Jul-97 2013 Academic Affairs
3.22 Course Syllabi System Office
3.22.1 Course Syllabi and Course Outlines - Procedure 3.22.1 3.22.1 Feb-07 2013 Academic Affairs
Credit by Examination 3.15.8 Sep-13 2018 Academic Affairs
3.35 Credit for Prior Learning System Office
3.35.1 Credit for Prior Learning - Procedure 3.35.1 –  System Office
Credit for Prior Learning 3.15.3 Sep-13 2018 Academic Affairs
5.23.1.11 Data Backup - Guideline 5.23.1.11 System Office
5.23.1.3 Data Sanitization - Guideline 5.23.1.3 System Office
1A.2.2 Delegation of Authority - Procedure 1A.2.2 System Office
6.10 Design and Construction System Office
Developmental Studies 3.3.2 Jul-97 2013 Academic Affairs
5.19.3.1 Driver’s License Record Check - Procedure 5.19.3.1 System Office
7.3.17 Electronic Payments - Procedure 7.3.17  System Office
4.8 Emeritus Status System Office
5.24.3 Emergency Management System Office
1C.0.1 Employee Code of Conduct - Procedure 1C.0.1 System Office
Employee Communication 5.22.1.1 Sep-04 2013 Technology
Employee Emeritus 4.8.1 Feb-14 2019 Human Resources
4.9 Employee Evaluation System Office
Employee Evaluation Procedure (Classified and Unclassified Professionals/Supervisory) 4.9.2 Jun-05 2013 Human Resources
Employee Evaluation Procedure (Faculty Evaluation) 4.9.1 Aug-08 2013 Human Resources
5.23.1.2 Encryption for Mobile Computing and Storage Devices - Guidelines 5.23.1.2 System Office
Equipment Use 5.22.2 Jan-07 2013 Technology
6.5.5 Facilities Construction Contracts - Procedure 6.5.5  System Office
6.6 Facilities Maintenance and Repair Including Revenue Fund Facilities System Office
6.4 Facilities Planning System Office
Facilities Use (Policy and Procedure) 6.4.2 Oct-16 2021 Finance/Facilities
1C.4 Fiduciary Duty - System Pension Plans System Office
7.3.16 Financial Health Indicators System Office
7.3 Financial Administration System Office
2.9.1 Financial Aid Satisfactory Progress - Procedure 2.9.1 System Office
7.1 Financial and Administrative Authority of Board, Chancellor and President System Office
7.5 Financial Institutions and Investments System Office
7.4 Financial Reporting System Office
1C.2 Fraudulent or Other Dishonest Acts System Office
Fresh Start 3.17.7 Oct-13 2018 Academic Affairs
5.15 Fund Raising (See Resource Development 7.7) 5.15/7.7 Apr-16 2021 Finance/Facilities
General Education 3.17.1.1 May-02 2013 Academic Affairs
5.10.1 General Operating Fund Reserve - Procedure 5.10.1  System Office
7.7 Gift and Grants Acceptance (Also see Fundraising 5.15) 7.7 April-16 2021 Student Affairs 
7.7.1 Gifts and Grants Acceptance Reporting Form - Procedure 7.7.1  System Office
Grade Appeal 3.8.1.1 Feb-17 2022 Academic Affairs
3.31 Graduate Follow-up System System Office
Graduation Requirements 3.17.8 Mar-09 2014 Academic Affairs
5.24.1 Hazardous Waste Management and Donated Materials System Office
Health and Physical Education Requirements 3.3.4 Mar-04 2013 Academic Affairs
Hiring Policy 4.2 Apr-16 2021 Human Resources
Hiring Procedure 4.2.1 Apr-16 2021 Human Resources
3.18.1 Honorary Degree - Procedure 3.18.1 System Office
3.18 Honorary Degrees System Office
Immunization Record 3.4.1 April 13 2017 Academic Affairs 
7.3.7 Impairment of Capital Assets - Procedure 7.3.7 System Office
Independent Study 3.17.10 Feb-02 2013 Academic Affairs
5.23.1.4 Information Security Incident Response - Guideline 5.23.1.4 System Office
5.13 Information Technology Administration System Office
3.26 Intellectual Property System Office
2.6 Intercollegiate Athletics 2.6 Feb-17 2022 Student Affairs 
3.16 International Baccalaureate Credit 3.16 Jul-97 2013 Academic Affairs
3.16.1 International Baccalaureate Credit - Procedure 3.16.1 System Office
Inventory 5.14.1.1 Jul-97 2013 Finance/Facilities
Key and Proximity Card Access 5.23.1 Nov-16 2021 Finance/Facilities
6.7.2 Leasing College or University Property for Non-College and University Activities - Procedure 6.7.2  System Office
8.5 Local Advisory Committees System Office
7.5.1 Local Cash and Investments System Office
1A.10 Long-Term Emergency Management System Office
Mass Email 5.22.3 May-15 2020 Finance/Facilities
Military Credit 3.15.5 Sep-04 2013 Academic Affairs
5.12.1 Military Service and Disabled Veterans - Procedure 5.12.1  System Office
3.37.1 Minnesota Transfer Curriculum - Procedure 3.37.1 –  System Office
1A.1 Minnesota State Colleges and Universities Organization and Administration System Office
6.8 Naming Buildings, Sites and Common Areas System Office
6.8.1 Naming Buildings, Sites and Common Areas - Procedure 6.8.1  System Office
3.23 Naming Colleges and Universities System Office
4.10. Nepotism System Office
4.10.1 Nepotism - Procedure 4.10.1  System Office
1B.1 Equal Opportunity and Nondiscrimination in Employment and Education 1B.1 Nov-16 2021 Human Resources
1D.1 Office of Internal Auditing System Office
Official Student Communication 2.15 Feb-17 2022 Student Affairs 
Official Student Communication Procedure 2.15.1  2.15.1 Feb-17 2022 Student Affairs 
Parking Fees and Enforcement  5.11.2 Jun-11 2016 Finance/Facilities
Participation in Credit and Non-Credit Courses 3.11.1 Nov-16 2021 Academic Affairs
5.23.1.1 Password Usage and Handling - Guideline 5.23.1.1 –  System Office
3.26.1 Patent Inquiry Procedure - Procedure 3.26.1  System Office
5.23.1.10 Payment Card Industry – Technical Requirement - Guideline 5.23.1.10  System Office
5.12.5 Payment Plans - Procedure 5.12.5  System Office
4.1 Personnel Plan for Excluded Administrators System Office
5.21 Possession or Carry of Firearms  (Also See:  Zero Tolerance of Workplace Violence – 1B.1.3) System Office
3.5.1 Post Secondary Enrollment Options (PSEO) Program - Procedure 3.5.1  System Office
Post-Season Travel 2.6.1 Feb-17 2022 Student Affairs 
3.5 Post-Secondary Enrollment Options (PSEO) Program 3.5 Aug-99 2013 Student Affairs 
1B.1.2

Preferred Name

1B.1.2

Jul-16 2021 System Office
7.3.3 Purchasing Cards 7.3.3 Mar-10 2015 Finance/Facilities
5.14 Procurement and Contracts System Office
5.24.4 Public Access Automated External Defibrillator (AED) Devices System Office
Publications 2.8.3 Aug-09 2014 Student Affairs 
5.14.5 Purchasing 5.14.5 Jul-97 2013 Finance/Facilities
6.7 Real Estate Transactions System Office
1B.0.1 Reasonable Accommodations in Employment - Procedure for 1B.0.1 System Office
3.40 Recognition of Veteran Status System Office
4.6 Re-Employment of Early Retirees System Office
5.12.4 Refund of Tuition and Fees - Procedure 5.12.4  System Office
5.12 Refunds, Withdrawals, and Waivers 5.12 Dec-13 2018 Finance/Facilities
1B.1.1 Report/Complaint of Discrimination/Harassment Investigation and Resolution Procedure 1B.1.1 System Office
5.10. Reserves and Year-End Balances System Office
Return to Title IV Refund 7.4.1 Feb-14 2019 Student Affairs 
7.3.5 Revenue Fund Management - Procedure 7.3.5  System Office
5.16 Risk Management and Insurance System Office
4.7 Sabbatical Leaves System Office
5.24 Safety and Security Compliance System Office
5.24.2 Safety and Security Standards, Rules and Practices System Office
Safety and Security 6.4.3 Jul-97 2013 Finance/Facilities
Satisfactory Progress Progress – Academic 2.9.1 Feb-17 2022 Student Affairs 
Satisfactory Progress Progress – Financial Aid 2.9.2 Feb-15 2018 Student Affairs 
7.3.12 Scholarships - Procedure 7.3.12  System Office
5.23 Security and Privacy of Information Resources System Office
5.23.1.5 Security Patch Management - Guideline 5.23.1.5 System Office
  Sex Offender Notification Procedure 1.B.3.2 May-16 2021 Finance/Facilities
1.B.3 Sexual Violence 1.B.3 Jan-14 2019 Human Resources
5.20. Special Expenses and Chancellor/Presidential Expense Allowances System Office
5.20.1 Special Expenses and Chancellor/Presidential Expense Allowances - Procedure 5.20.1.2  System Office
2.2.1 State Residency - Procedure 2.2.1  System Office
2.2 State Residency  System Office
3.7 Statewide Student Association System Office
Student Activities/Clubs 2.8.2 Sep-13 2018 Student Affairs 
3.8 Student Complaint and Grievances 3.8 Jul-97 2013 Academic Affairs
3.8.1 Student Complaint and Grievances - Procedure 3.8.1 System Office
3.6 Student Conduct 3.6 Feb-17 2022 Student Affairs 
3.6.1 Student Conduct - Procedure 3.6.1 System Office
Student Data Practices 2.14 Nov-16 2021 Student Affairs 
4.5 Student Employees 4.5 Apr-06 2013 Human Resources
Student Excused Absences 2.8.4 May-08 2013 Academic Affairs 
Student Health Service 2.12 Mar-01 2013 Academic Affairs 
2.10. Student Housing System Office
  Student Identification Card 2.16.4 Oct-16 2021 Student Affairs
2.3 Student Involvement in Decision-Making 2.3 Sep-13 2018 Student Affairs 
2.3.1 Student Involvement in Decision-Making - Procedure 2.3.1  System Office
2.8 Student Life 2.8 Sep-13 2018 Student Affairs 
Student Life Awards 2.8.5 Jan-14 2017 Student Affairs 
3.1 Student Rights & Responsibilities 3.1 Jul-97 2013 Academic Affairs 
7.3.13 Surplus Personal Property/Building Disposal - Procedure 7.3.13  System Office
5.17 Sustainability, Resources Conservation and Recovery, and Environmentally Responsible Practices System Office
1A.4 System Administration Appointment of Administrators System Office
1A.3 System Administration, Chancellor System Office
3.24 System and Institutional Missions 3.24 May-13 2018 President
3.23.1 Tagline Procedure under Policy 3.23 - Procedure 3.23.1 System Office
Technical Education Guarantee 3.17.6 Jul-97 2013 Academic Affairs
Tobacco Use and Sale (Smoking) 5.18.2 May-12 2017 Finance/Facilities
3.39 Transfer Rights and Responsibilities System Office
5.19 Travel Management 5.19 Nov-00 2013 Finance/Facilities
5.19.3 Travel Management - Procedure 5.19.3  System Office
5.11 Tuition and Fees 5.11 Dec-13 2018 Finance/Facilities
5.11.1 Tuition and Fees and Fee Amounts -  Procedure 5.11.1  System Office
5.12.2 Tuition Waiver for Persons Under the Guardianship of the Commissioner of Human Services - Procedure 5.12.2  System Office
2.2.2 U.S. Military Members, Spouses and Dependent Children System Office
3.4.1 Undergraduate Admissions Procedure 3.4.1 System Office
3.21.1 Undergraduate Course Credit Transfer - Procedure 3.21.1 System Office
3.21 Transfer Standards 3.21.1 Feb-14 2017 Academic Affairs
5.25 Use of Electronic Signatures System Office
6.7.3 Use of Non-College and University Facilities (College or University as Lessee/Tenant) - Procedure 6.7.3  System Office
4.0.1 Use of Volunteers Procedure and Volunteer Coaching Release of Liability Form - Procedure – 4.0.1 System Office
Vendor Policy 6.4.2.2 Apr-06 2013 Student Affairs
5.23.1.6 Vulnerability Scanning - Guideline 5.23.1.6  System Office
8.3.2 Waiver to College-, University-, and System-Related Foundations - Procedure 8.3.2  System Office
4.4 Weather/Emergency Closings 4.4 Nov-16 2021 Finance/Facilities
Zero Tolerance of Workplace Violence 1B.1.3 Feb-17 2022 Human Resources

 

 

 

Contact Information
(507) 285-7210 or 1‑800‑247‑1296
Rochester Community and Technical College
851 30th Ave SE :: Rochester, MN 55904-4999
Celebrating 100 years!    1915-2015    www.rctc.edu/100th
Rochester Community and Technical College, a member of Minnesota State.
RCTC is an affirmative action, equal opportunity educator and employer.
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