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RCTC/System policies

It is the responsibility of each student to be familiar with College policies and procedures.

Policies contained here will be made available, upon request,  in an alternative format such as large print or audio tape.

NOTICE:  Every effort has been made to make the RCTC Web Site accurate as of the date of publication; however, all policies, procedures, and fees are subject to change at any time by appropriate action of the faculty, the college administration, the Minnesota State Colleges and Universities Board, or the Minnesota Legislature.

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System #

Policy Name

RCTC #

Last Review

Next Review

Custodian

Academic Affairs and Standards Council (AASC) Membership

3.2

Nov-17

2022

Academic Affairs

Academic Integrity

3.6.2

Feb-17

2022

Student Affairs

Academic Program Accountability

3.11

Jul-97

2013

Academic Affairs

Academic Program Inventory

3.36.1

Feb-05

2013

Academic Affairs

3.36

Academic Program Review

3.36

Nov-16

2021

Academic Affairs

3.34

Academic Semester Start Dates

System Office

Academic Standards

3.17.3

Nov-16

2021

Academic Affairs

2.9

Academic Standing

Satisfactory Progress – Academic

Satisfactory Progress – Financial Aid

 

2.9.1

2.9.2

 

Feb-17

Nov-17

 

2022

2022

 

Student Affairs

Student Affairs

5.22

Acceptable Use of Computers and Information Technology Resources

System Office

1B.4

Access and Accommodations for Individuals with Disabilities

System Office

7.6.2

Accounts Receivable Management

Procedures

7.6.2.1

7.6.2.2

Jan-16

Nov-04

2021

2009

Finance/Facilities

6.7.1

Acquisition and Disposition of Real Estate

System Office

3.4

Admissions

3.4

Feb-17

2022

Student Affairs

3.15

Advanced Placement

3.15

Mar-10

2015

Academic Affairs

Advanced Standing for Intensive Care Paramedic Program

3.15.1

May-99

2013

Academic Affairs

Advanced Standing for Servicemembers Opportunity Colleges

3.17.9

Sep-03

2013

Academic Affairs

Advanced Standing for Tech Prep (Southern Minnesota Existing Tech Prep Articulations)

3.15.2

Sep-11

2016

Academic Affairs

1B.2

Affirmative Action in Employment

1B.2

Jul-97

2013

Human Resources

5.18

Alcoholic Beverages or Controlled Substances on Campus

5.18

Dec-15

2016

Finance/Facilities

Animals on Campus

6.4.3.1

Oct-05

2013

Finance/Facilities

4.2

Appointment of Presidents

System Office

Apprenticeship Elective Credits

3.15.6

Sep-06

2013

Academic Affairs

3.3

Assessment for College Readiness

3.3

Mar-05

2013

Academic Affairs

7.3.2

Auxiliary Operations

System Office

Awarding Credits

3.17.1

Jul-97

2013

Academic Affairs

5.9

Biennial and Operating Budget Planning and Administration Including Revenue Fund

System Office

Bloodborne Infectious Disease

6.4.4

Jun-99

2013

Finance/Facilities

4.11

Board Early Separation Incentive Program

System Office

1A.2

Board of Trustees

System Office

1C.1

Board of Trustees Code of Conduct

System Office

7.6

Business Activities

System Office

Campus Activity Board

2.8.1

Sep-13

2018

Student Affairs

Campus Posting

6.4.2.1

Nov-16

2021

College Relations

5.24.5

Campus Security

System Office

2.1

Campus Student Associations  & Student Senate Constitution and Bylaws

2.1

Sep-13

2018

Student Affairs

7.3.6

Capital Assets

System Office

6.7

Capital Planning

System Office

6.9

Capital Planning

System Office

6.5

Capital Program Planning

System Office

3.38

Career Information

System Office

6.7.4

Carpentry Program Administration

System Office

5.22.2

Cellular and Other Mobile Computing Devices

System Office

3.28

Charter School Sponsorship

System Office

Children on Campus

6.4.3.2

May-16

2021

Finance/Facilities

1A.11

College and University Names and Permanent Locations

System Office

3.29

College and University Transcripts

System Office

3.32

College Faculty Credentialing

3.32

Sep-06

2013

Academic Affairs

3.32.1

College Faculty Credentialing

3.32.1

Sep-06

2013

Academic Affairs

College Level Examination Program (CLEP)

3.15.7

Jan-12

2017

Academic Affairs

8.3

College- or University- Related Foundations

8.3

Feb-17

2022

President

3.30.

College Program Advisory Committees

System Office

8.3.1

College-, University-, and System Office-Related Foundations

System Office

3.33

College-Level Examination Program (CLEP) Credit

System Office

7.6.1

Competition with Private Sector

System Office

Complaint Procedure for Students with a Disability

1B.4

Mar-07

2013

Academic Affairs

Continuing Education and Customized Training

3.99

Jul-97

2013

Academic Affairs

3.27

Copyrights

System Office

7.3.4

Cost Allocation

System Office

Course Readiness

3.3.1

Apr-01

2013

Academic Affairs

Course Repetition

3.17.4

Jun-16

2021

Academic Affairs

Course Standards

3.17.2

Jul-97

2013

Academic Affairs

3.22

Course Syllabi and Course Outlines

3.22.1

Feb-07

2013

Academic Affairs

Credit by Examination

3.15.8

Sep-13

2018

Academic Affairs

Credit for Prior Learning

3.15.3

Sep-13

2018

Academic Affairs

3.35

Credit for Prior Learning

System Office

1A.2.2

Delegation of Authority

System Office

6.10

Design and Construction

System Office

Developmental Studies

3.3.2

Jul-97

2013

Academic Affairs

7.3.17

Electronic Payments

System Office

5.24.3

Emergency Management

System Office

4.8

Emeritus Status

System Office

1C.0.1

Employee Code of Conduct

System Office

Employee Communication

5.22.1.1

Sep-04

2013

Technology

Employee Emeritus

4.8.1

Feb-15

2020

Human Resources

4.9

Employee Evaluation

System Office

Employee Evaluation Procedure (Classified and Unclassified Professionals/Supervisory)

4.9.2

Jun-05

2013

Human Resources

Employee Evaluation Procedure (Faculty Evaluation)

4.9.1

Aug-08

2013

Human Resources

1B.1

Equal Opportunity and Nondiscrimination in Employment and Education

1B.1

Nov-16

2021

Human Resources

Equipment Use

5.22.2

Jan-07

2013

Technology

6.5.5

Facilities Construction Contracts

System Office

6.6

Facilities Maintenance and Repair Including Revenue Fund Facilities

System Office

6.4

Facilities Planning

System Office

Facilities Use (Policy and Procedure)

6.4.2

Dec-17

2022

Finance/Facilities

6.11

Facility Management and Operations

System Office

1C.4

Fiduciary Duty - System Pension Plans

System Office

7.3

Financial Administration

System Office

7.1

Financial and Administrative Authority of Board, Chancellor and President

System Office

7.3.16

Financial Health Indicators

System Office

7.5

Financial Institutions and Investments

System Office

7.4

Financial Reporting

System Office

7.3.1

Foundation Donations and Payroll Deductions

System Office

1C.2

Fraudulent or Other Dishonest Acts

System Office

Fresh Start

3.17.7

Oct-13

2018

Academic Affairs

5.15

Fund Raising (See Resource Development 7.7)

5.15/7.7

Apr-16

2021

Finance/Facilities

General Education

3.17.1.1

May-02

2013

Academic Affairs

7.7

Gift and Grants Acceptance (Also see Fundraising 5.15)

7.7

April-16

2021

Student Affairs

Grade Appeal

3.8.1.1

Feb-17

2022

Academic Affairs

3.31

Graduate Follow-up System

System Office

Graduation Requirements

3.17.8

Mar-09

2014

Academic Affairs

5.24.1

Hazardous Waste Management and Donated Materials

System Office

Hiring Policy

4.2

Apr-16

2021

Human Resources

Hiring Procedure

4.2.1

Apr-16

2021

Human Resources

3.18

Honorary Degrees

System Office

Immunization Record

3.4.1

May-17

2022

Student Affairs

7.3.7

Impairment of Capital Assets

System Office

Independent Study

3.17.10

Feb-02

2013

Academic Affairs

5.13

Information Technology Administration

System Office

3.26

Intellectual Property

System Office

2.6

Intercollegiate Athletics

2.6

Feb-17

2022

Student Affairs

3.16

International Baccalaureate Credit

3.16

Jul-97

2013

Academic Affairs

Key and Proximity Card Access

5.23.1

Nov-16

2021

Finance/Facilities

6.7.2

Leasing College or University Property for Non-College and University Activities

System Office

8.5

Local Advisory Committees

System Office

7.5.1

Local Cash and Investments

System Office

1A.10

Long-Term Emergency Management

System Office

Mass Email

5.22.3

May-15

2020

Finance/Facilities

Military Credit

3.15.5

Oct-11

2016

Academic Affairs

5.12.1

Military Service and Disabled Veterans

System Office

1A.

Minnesota State Colleges and Universities Organization and Administration

System Office

3.37.1

Minnesota Transfer Curriculum

System Office

6.8

Naming Buildings, Sites and Common Areas

System Office

3.23

Naming Colleges and Universities

System Office

4.10.

Nepotism

System Office

1D.1

Office of Internal Auditing

System Office

Official Student Communication

2.15

Feb-17

2022

Student Affairs

Official Student Communication Procedure

2.15.1

Feb-17

2022

Student Affairs

Parking Fees and Enforcement

5.11.2

Jun-11

2016

Finance/Facilities

Participation in Credit and Non-Credit Courses

3.11.1

Nov-16

2021

Academic Affairs

5.12.5

Payment Plans

System Office

5.12.3

Payment Related Dates and Registration Cancellation

System Office

4.1

Personnel Plan for Excluded Administrators

System Office

5.21

Possession or Carry of Firearms (Also See: Zero Tolerance of Workplace Violence – 1B.1.3)

System Office

Post-Season Travel

2.6.1

Feb-17

2022

Student Affairs

3.5

Post-Secondary Enrollment Options (PSEO) Program

3.5

Aug-99

2013

Student Affairs

1B.1.2

Preferred Name

1B.1.2

Jul-16

2021

System Office

5.14

Procurement and Contracts

System Office

5.24.4

Public Access Automated External Defibrillator (AED) Devices

System Office

Publications

2.8.3

Aug-09

2014

Student Affairs

5.14.5

Purchasing

5.14.5

Jul-97

2013

Finance/Facilities

7.3.3

Purchasing Cards

7.3.3

Mar-10

2015

Finance/Facilities

6.7

Real Estate Transactions

System Office

1B.0.1

Reasonable Accommodations in Employment

System Office

3.40

Recognition of Veteran Status

System Office

4.6

Re-Employment of Early Retirees

System Office

5.12.4

Refund of Tuition and Fees

System Office

5.12

Refunds, Withdrawals, and Waivers

5.12

Dec-13

2018

Finance/Facilities

1B.1.1

Report/Complaint of Discrimination/Harassment Investigation and Resolution

System Office

5.10.

Reserves and Year-End Balances

System Office

1C.0.2

Respectful Work Place

1.B.3.1

Response to Sexual Violence

Return to Title IV Refund

7.4.1

Nov-17

2022

Student Affairs

7.3.5

Revenue Fund Management

System Office

5.16

Risk Management and Insurance

System Office

4.7

Sabbatical Leaves

System Office

5.24

Safety and Security Compliance

System Office

5.24.2

Safety and Security Standards, Rules and Practices

System Office

Satisfactory Progress – Academic

2.9.1

Feb-17

2022

Student Affairs

Satisfactory Progress – Financial Aid

2.9.2

Nov-17

2022

Student Affairs

7.3.12

Scholarships

System Office

5.23

Security and Privacy of Information Resources

System Office

Sex Offender Notification Procedure

1.B.3.2

May-16

2021

Finance/Facilities

1.B.3

Sexual Violence

1.B.3

Jan-14

2019

Human Resources

5.20.

Special Expenses and Chancellor/Presidential Expense Allowances

System Office

2.2

State Residency

System Office

3.7

Statewide Student Association

System Office

Student Activities/Clubs

2.8.2

Sep-13

2018

Student Affairs

3.8

Student Complaint and Grievances

3.8

Jul-97

2013

Academic Affairs

3.6

Student Conduct

3.6

Feb-17

2022

Student Affairs

Student Data Practices

2.14

Nov-16

2021

Student Affairs

4.5

Student Employees

4.5

Apr-06

2013

Human Resources

Student Excused Absences

2.8.4

May-08

2013

Academic Affairs

Student Health Service

2.12

Mar-01

2013

Academic Affairs

2.10.

Student Housing

System Office

Student Identification Card

2.16.4

Oct-16

2021

Student Affairs

2.3

Student Involvement in Decision-Making

2.3

Sep-13

2018

Student Affairs

2.8

Student Life

2.8

Sep-13

2018

Student Affairs

Student Life Awards

2.8.5

Jan-14

2017

Student Affairs

3.1

Student Rights & Responsibilities

3.1

Jul-97

2013

Academic Affairs

7.3.13

Surplus Personal Property/Building Disposal

System Office

5.17

Sustainability, Resources Conservation and Recovery, and Environmentally Responsible Practices

System Office

1A.4

System Administration Appointment of Administrators

System Office

1A.3

System Administration, Chancellor

System Office

3.23.1

System Affiliation Identifier

System Office

3.24

System and Institutional Missions

3.24

May-13

2018

President

Technical Education Guarantee

3.17.6

Jul-97

2013

Academic Affairs

Tobacco Use and Sale (Smoking)

5.18.2

May-12

2017

Finance/Facilities

3.39

Transfer Rights and Responsibilities

System Office

3.21

Transfer Standards

3.21.1

Feb-14

2017

Academic Affairs

5.19

Travel Management

5.19

Nov-00

2013

Finance/Facilities

5.11

Tuition and Fees

5.11

Dec-13

2018

Finance/Facilities

5.12.2

Tuition Waiver, Deferrals, and Retroactive Drops

System Office

2.2.2

U.S. Military Members, Spouses and Dependent Children

System Office

3.4.1

Undergraduate Admissions

System Office

5.25

Use of Electronic Signatures

System Office

6.7.3

Use of Non-College and University Facilities (College or University as Lessee/Tenant)

System Office

4.0.1

Use of Volunteers Procedure and Volunteer Coaching Release of Liability Form

System Office

Vendor Policy

6.4.2.2

Sep-17

2022

Student Affairs

8.3.2

Waiver to College-, University-, and System-Related Foundations

System Office

4.4

Weather/Emergency Closings

4.4

Nov-16

2021

Finance/Facilities

Zero Tolerance of Workplace Violence

1B.1.3

Feb-17

2022

Human Resources

 

 

 

Contact Information
(507) 285-7210 or 1‑800‑247‑1296
Rochester Community and Technical College
851 30th Ave SE :: Rochester, MN 55904-4999
Celebrating 100 years!    1915-2015    www.rctc.edu/100th
Rochester Community and Technical College, a member of Minnesota State.
RCTC is an affirmative action, equal opportunity educator and employer.
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