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STUDENT EXCUSED ABSENCES
(RCTC Policy 2.8.4)

Rochester Community and Technical College students shall be excused from classes for college approved activities and course field trips. This policy is intended to permit students to participate in broadening learning experiences without jeopardizing their academic standing in courses. Students will not be penalized for participation in a college-approved activity or field trip.

Part 1. Notification: The activity advisor or instructor will submit a list of students to be excused along with the dates and times of absence to the Office of the Vice President of Academic Affairs. If approved by the Vice President, the list will be published in the weekly staff communiqué.

Part 2. Student’s Responsibility: It is the student’s responsibility to contact his/her instructor(s) at least two academic calendar days prior to the absence to arrange to make up work to be missed. If official postponement of an event occurs and the rescheduling renders the two academic calendar day requirement impossible to meet, instructors will not apply the two academic calendar day rule to the student. In such cases, the student is required to contact his or her instructor prior to the class(es) to be missed. If the student fails to fulfill this responsibility, he/she may lose the opportunity to make-up the work. Instructors may require make up work to be completed prior to the absence.

Part 3. Instructor’s Responsibility: After the student contacts his/her instructor(s), the instructor(s) will attempt to arrange for make-up work or alternative assignments with students so that they are not penalized by their approved absence. It must be realized that material missed cannot always be exactly replicated.

Date of Implementation: Fall Semester 2003
Date of Adoption: 6/9/97
Revisions Adopted: 7/17/02