Appeal Form Instructions

RCTC students who do not have a cumulative GPA of 2.0 or a cumulative completion rate of 67% are not considered to be meeting minimum academic requirements according to the RCTC Financial Aid Satisfactory Academic Progress Policy.

You may appeal your satisfactory academic progress (SAP) status if extenuating circumstances interfered with your ability to meet RCTC’s SAP standards. Specific appeal deadlines may apply.  See additional information below.

ACADEMIC Suspension

An academic suspension is valid for one year, during which time you may not enroll at RCTC or any other Minnesota State College or University. After being suspended from RCTC, you have two choices:

  1. Appeal your suspension if you have a documentable extenuating circumstance or recent academic success. Refer to the Appeal Form for instructions.
  2. If there are no extenuating circumstances, you will be required to sit out for one year.
    Summer Session 2020: Before start of requested classes
    Fall Semester 2020: August 20, 2020
    Spring Semester 2021: January 7, 2021
    Summer Session 2021: Before start of requested classes


A financial aid suspension remains valid until you have raised your cumulative GPA and/or completion rate to the standards required by RCTC.  After being suspended from Financial Aid, you have two choices:

  1. Appeal your suspension if you have a documentable extenuating circumstance or recent academic success. Refer to the Appeal Form for instructions.
  2. If there are no extenuating circumstances, it is recommended that you pay for one term (6 credits), resulting in a 2.5 GPA and 100% completion rate (no grades of F, FN, FW, W, I, r NC) for the term. If you are also on Academic Suspension, see the information above.
    Summer Session 2020: June 19, 2020
    Fall Semester 2020: September 18, 2020
    Spring Semester 2021: February 5, 2021
    Summer Session 2021: June 25, 2021

Students on Maximum Timeframe Suspension for Financial Aid Students

All students are expected to complete their degree objective within 150% of the published credit length of the program.  Credits attempted at RCTC and credits accepted from other institutions are counted for determining this standard. For example, a program 60 credits in length would be allowed to attempt up to 90 credits. However, they must complete the program by the time they reach the 90 credit limit. Students who have been suspended for exceeding the 150% threshold for their major, may appeal their standing. Deadlines for appealing are the same as Financial Aid Appeal deadlines shown above.

Appeal Criteria

The following criteria will be used as the basis for an appeal:

  • Personal physical health or mental health issue: Attach a signed statement on letterhead from your provider with dates of onset and current status.
  • A death in immediate family:  Parent, spouse, sibling, child or other immediate family. Attach death certificate or obituary, with notation of your relationship to the deceased.
  • Military call for active duty:  Attach copy of official dated military orders.
  • Family/relationship Crisis: Attach court or legal documentation as well as resolution/current status.
  • Disability issue not previously diagnosed/documented: Documentation must be submitted to Disability Support Services (SS159)
  • Natural Disaster: Flood, fire or tornado.  Attach insurance report or other documentation.
  • Job loss:  Attach unemployment verification or termination notice from employer.
  • Recent academic success (6 credits with a 2.5 term GPA and 100% term completion rate) at RCTC or another college:  Attach official transcript.
  • Change of major/academic goal (Maximum Timeframe only):  Complete academic planning form. Appeal form, page 2.
  • Significant lapse in attendance. (At least 5 years)
  • Other extenuating or unusual circumstances:  Attach appropriate documentation.

Note: The following criteria are NOT considered extenuating:

    • employment scheduling or transportation issues
    • lack of funds
    • dissatisfaction with instructor or course delivery method (i.e. online/hybrid/traditional)
    • lack of textbooks or appropriate class materials
    • lack of knowledge of college policy
    • claiming college did not inform student of suspension policies and procedures
    • inability or failure to access student email account
    • failure to correctly process course drop, add or withdrawal
    • failure to read and follow appeal conditions
    • failure to attend classes
    • failure to follow prerequisites or placement results
    • Unaware of the impact of a fresh start

Suspension Appeal Form