It is the responsibility of every student, employee, and visitor to the RCTC campus to be familiar with College policies and procedures.
Policies contained here will be made available, upon request, in an alternative format such as large print or audio tape.
NOTICE: Every effort has been made to make the RCTC website accurate as of the date of publication; however, all policies, procedures, and fees are subject to change at any time by appropriate action of the faculty, the college administration, the Minnesota State Colleges and Universities Board, or the Minnesota Legislature.
Search RCTC’s Policies:
| System # | Policy Name | RCTC # | Last Review | Next Review | Custodian |
| Academic Affairs and Standards Council (AASC) Membership | 3.2 | Jan-20 | 2025 | Academic Affairs | |
| Academic Integrity Academic Integrity Procedure |
3.6.2 3.6.2.1 |
Nov-21 | 2026 | Student Affairs | |
| Academic Program Accountability | 3.11 | Jul-97 | 2013 | Academic Affairs | |
| Academic Program Inventory | 3.36.1 | Mar-22 | 2027 | Academic Affairs | |
| 3.36 | Academic Program Review | 3.36 | Nov-16 | 2021 | Academic Affairs |
| 3.34 | Academic Semester Start Dates Academic Calendars |
System Office | |||
| Academic Standards | 3.17.3 | Oct-23 | 2028 | Academic Affairs | |
| 2.9 | Academic Standing Satisfactory Progress – Academic Satisfactory Progress – Financial Aid |
2.9.1 2.9.2 |
May-21 Oct-23 |
2026 2028 |
Student Affairs Student Affairs |
| 5.22 | Acceptable Use of Computers and Information Technology Resources | System Office | |||
| 1B.4 | Access and Accommodations for Individuals with Disabilities | System Office | |||
| 7.6.2 | Accounts Receivable Management Procedures |
System Office | |||
| 6.7.1 | Acquisition and Disposition of Real Estate | System Office | |||
| 3.4 | Admissions | System Office | |||
| 1B.2 | Affirmative Action in Employment | 1B.2 | Jul-97 | 2013 | Human Resources |
| 5.18 | Alcoholic Beverages or Controlled Substances on Campus | 5.18 | Oct-21 | 2026 | Finance/Facilities |
| Animals on Campus | 6.4.3.1 | Oct-21 | 2026 | Finance/Facilities | |
| 4.2 | Appointment of Presidents | System Office | |||
| 3.3 | Assessment for College Readiness | System Office | |||
| 7.3.2 | Auxiliary Operations | System Office | |||
| Awarding Credits | 3.17.1 | Jul-97 | 2013 | Academic Affairs | |
| 5.9 | Biennial and Operating Budget Planning and Administration Including Revenue Fund | System Office | |||
| Bloodborne Infectious Disease | 6.4.4 | Feb-22 | 2027 | Finance/Facilities | |
| 4.11 | Board Early Separation Incentive Program | System Office | |||
| 1A.2 | Board of Trustees | System Office | |||
| 1C.1 | Board of Trustees Code of Conduct | System Office | |||
| 7.6 | Business Activities | System Office | |||
| Campus Posting | 6.4.2.1 | Nov-16 | 2021 | College Relations | |
| 5.24.5 | Campus Security | System Office | |||
| 2.1 | Campus Student Associations & Student Senate Constitution and Bylaws | 2.1 | March-18 | 2023 | Student Affairs |
| 7.3.6 | Capital Assets | System Office | |||
| 6.9 | Capital Planning | System Office | |||
| 3.38 | Career Information | System Office | |||
| 6.7.4 | Carpentry Program Administration | System Office | |||
| 5.22.2 | Cellular and Other Mobile Computing Devices | System Office | |||
| 3.28 | Charter School Sponsorship | System Office | |||
| Children on Campus | 6.4.3.2 | Oct-21 | 2026 | Finance/Facilities | |
| 1A.11 | College and University Names and Permanent Locations | System Office | |||
| 3.29 | College and University Transcripts | System Office | |||
| 3.32 | College Faculty Qualifications | 3.32 | Sep-06 | 2013 | Academic Affairs |
| 3.32.1 | College Faculty Credentialing | 3.32.1 | Sep-06 | 2013 | Academic Affairs |
| 8.3 | College- or University- Related Foundations | 8.3 | Feb-17 | 2022 | President |
| 3.30 | College Program Advisory Committees | System Office | |||
| 8.3.1 | College-, University-, and System Office-Related Foundations | System Office | |||
| 7.6.1 | Competition with Private Sector | System Office | |||
| 1B.4 | Complaint Procedure for Students with a Disability | 1B.4.1 | Mar-07 | 2013 | Academic Affairs |
| Continuing Education and Customized Training | 3.30 | Mar-18 | 2023 | Academic Affairs | |
| 3.27 | Copyrights | System Office | |||
| 7.3.4 | Cost Allocation | System Office | |||
| Course Readiness | 3.3.1 | Apr-01 | 2013 | Academic Affairs | |
| Course Repetition | 3.17.4 | Jun-16 | 2021 | Academic Affairs | |
| Course Standards | 3.17.2 | Jul-97 | 2013 | Academic Affairs | |
| 3.22 | Course Syllabi and Course Outlines | 3.22.1 | Mar-18 | 2023 | Academic Affairs |
| 3.35 | Credit for Prior Learning | System Office | |||
| 1A.2.2 | Delegation of Authority | System Office | |||
| 6.10 | Design and Construction | System Office | |||
| Developmental Studies | 3.3.2 | Jul-97 | 2013 | Academic Affairs | |
| 7.3.17 | Electronic Payments | System Office | |||
| 5.24.3 | Emergency Management | System Office | |||
| 4.8 | Emeritus Status | 4.8.1 | Feb-15 | 2020 | Human Resources |
| 1C.0.1 | Employee Code of Conduct | System Office | |||
| Employee Communication | 5.22.1.1 | Mar-18 | 2023 | Technology | |
| 4.9 | Employee Evaluation | System Office | |||
| Employee Evaluation Procedure (Classified and Unclassified Professionals/Supervisory) | 4.9.2 | Jun-05 | 2013 | Human Resources | |
| Employee Evaluation Procedure (Faculty Evaluation) | 4.9.1 | Aug-23 | 2028 | Human Resources | |
| 1B.1 | Equal Opportunity and Nondiscrimination in Employment and Education System Procedure Procedure 1B.1.1 Investigation and Resolution |
1B.1 1B.1.1 |
Nov-16 | 2021 | Human Resources |
| Equipment Use | 5.22.2 | Jan-07 | 2013 | Technology | |
| 6.7.2 | Facilities Use (Policy and Procedure) | 6.7.2 | Apr-23 | 2028 | Finance/Facilities |
| 6.11 | Facility Management and Operations | System Office | |||
| 1C.4 | Fiduciary Duty – System Pension Plans | System Office | |||
| 7.3 | Financial Administration | System Office | |||
| 7.1 | Financial and Administrative Authority of Board, Chancellor and President | System Office | |||
| 7.3.16 | Financial Health Indicators | System Office | |||
| 7.5 | Financial Institutions and Investments | System Office | |||
| 7.4 | Financial Reporting | System Office | |||
| 7.3.1 | Foundation Donations and Payroll Deductions | System Office | |||
| 1C.2 | Fraudulent or Other Dishonest Acts | System Office | |||
| Fresh Start | 3.17.7 | Oct-13 | 2018 | Academic Affairs | |
| 5.15 | Fundraising and Resource Development Procedure 7.7.1 |
7.7 7.7.1 |
Nov-21 | 2026 | Finance/Facilities |
| Grade Appeal | 3.8.1 | Feb-23 | 2028 | Academic Affairs | |
| 3.31 | Graduate Follow-up System | System Office | |||
| Graduation Requirements | 3.17.8 | Nov-22 | 2027 | Academic Affairs | |
| 5.24.1 | Hazardous Waste Management and Donated Materials | System Office | |||
| Hiring Policy | 4.2 | Sept-22 | 2027 | Human Resources | |
| Hiring Procedure | 4.2.1 | Sept-22 | 2027 | Human Resources | |
| 3.18 | Honorary Degrees | System Office | |||
| Immunization Record | 3.4.1 | May-17 | 2022 | Student Affairs | |
| 7.3.7 | Impairment of Capital Assets | System Office | |||
| 5.13 | Information Technology Administration | System Office | |||
| 3.26 | Intellectual Property | System Office | |||
| 2.6 | Intercollegiate Athletics | 2.6 | Feb-17 | 2022 | Student Affairs |
| Key and Proximity Card Access | 5.23.1 | Dec-21 | 2026 | Finance/Facilities | |
| 6.7.2 | Leasing College or University Property for Non-College and University Activities | System Office | |||
| 8.5 | Local Advisory Committees | System Office | |||
| 7.5.1 | Local Cash and Investments | System Office | |||
| 1A.10 | Long-Term Emergency Management | System Office | |||
| Mass Email | 5.22.3 | Jan-22 | 2027 | Finance/Facilities | |
| 5.12.1 | Military Service and Disabled Veterans | System Office | |||
| 1A.1 | Minnesota State Colleges and Universities Organization and Administration | System Office | |||
| 3.21 | Minnesota Transfer Curriculum | System Office | |||
| 6.8 | Naming Buildings, Sites and Common Areas | System Office | |||
| 3.23 | Naming Colleges and Universities | System Office | |||
| 4.10 | Nepotism | System Office | |||
| 1D.1 | Office of Internal Auditing | System Office | |||
| Official Student Communication | 2.15 | Feb-17 | 2022 | Student Affairs | |
| Official Student Communication Procedure | 2.15.1 | Feb-17 | 2022 | Student Affairs | |
| Parking Fees and Enforcement | 5.11.2 | Nov-22 | 2027 | Finance/Facilities | |
| Participation in Credit and Non-Credit Courses | 3.11.1 | Nov-16 | 2021 | Academic Affairs | |
| 5.12.5 | Payment Plans | System Office | |||
| 5.12.3 | Payment Related Dates and Registration Cancellation | System Office | |||
| 4.1 | Personnel Plan for Excluded Administrators | System Office | |||
| 5.21 | Possession or Carry of Firearms (Also See: Zero Tolerance of Workplace Violence – 1B.1.3) | System Office | |||
| Post-Season Travel | 2.6.1 | Feb-24 | Feb-29 | Student Affairs | |
| 3.5 | Post-Secondary Enrollment Options (PSEO) Program | 3.5 | Aug-99 | 2013 | Student Affairs |
| 1B.1.2 | Preferred Name | 1B.1.2 | Jul-16 | 2021 | Student Affairs |
| 5.14 | Procurement and Contracts | System Office | |||
| 5.24.4 | Public Access Automated External Defibrillator (AED) Devices | System Office | |||
| Publications | 2.8.3 | Mar-18 | 2023 | Student Affairs | |
| 5.14.5 | Purchasing | 5.14.5 | Nov-21 | 2026 | Finance/Facilities |
| 7.3.3 | Purchasing Cards | 7.3.3 | Apr-22 | 2027 | Finance/Facilities |
| 6.7 | Real Estate Transactions | System Office | |||
| 1B.0.1 | Reasonable Accommodations in Employment | System Office | |||
| 3.40 | Recognition of Veteran Status | System Office | |||
| 4.6 | Re-Employment of Early Retirees | System Office | |||
| 5.12.4 | Refund of Tuition and Fees | System Office | |||
| 5.12 | Refunds, Withdrawals, and Waivers | System Office | |||
| 1B.1.1 | Report/Complaint of Discrimination/Harassment Investigation and Resolution | System Office | |||
| 5.10. | Reserves and Year-End Balances | System Office | |||
| Return of Unearned Military Tuition Assistance (TA) | 5.12.1 | Sept-18 | 2023 | Finance/Facilities | |
| 1C.0.2 | Respectful Workplace | ||||
| 1.B.3.1 | Response to Sexual Violence | ||||
| Return to Title IV Refund | 7.4.1 | Oct-23 | 2028 | Student Affairs | |
| 7.3.5 | Revenue Fund Management | System Office | |||
| 5.16 | Risk Management and Insurance | System Office | |||
| 4.7 | Sabbatical Leaves | System Office | |||
| 5.24 | Safety and Security Compliance | System Office | |||
| 5.24.2 | Safety and Security Standards, Rules and Practices | System Office | |||
| Satisfactory Progress – Academic | 2.9.1 | May-21 | 2026 | Student Affairs | |
| Satisfactory Progress – Financial Aid | 2.9.2 | Oct-23 | 2028 | Student Affairs | |
| 7.3.12 | Scholarships | System Office | |||
| Security Camera on Campus | 5.24.5.1 | Jan-22 | 2027 | Finance/Facilities | |
| 5.23 | Security and Privacy of Information Resources | System Office | |||
| Sex Offender Notification Procedure | 1.B.3.2 | Oct-21 | 2026 | Finance/Facilities | |
| 1.B.3 | Sexual Violence | 1.B.3 | System Office | ||
| 5.20. | Special Expenses and Chancellor/Presidential Expense Allowances | System Office | |||
| 2.2 | State Residency | System Office | |||
| 3.7 | Statewide Student Association | System Office | |||
| Student Activities/Clubs | 2.8.2 | Mar-18 | 2023 | Student Affairs | |
| 3.8 | Student Complaint and Grievances | 3.8 | Sep-16 | 2021 | Academic Affairs |
| 3.6 | Student Conduct Student Conduct Procedure |
3.6 3.6.1 |
Feb-22 Feb-22 |
2027 2027 |
Student Affairs |
| Student Data Practices | 2.14 | Feb-19 | 2024 | Student Affairs | |
| 4.5 | Student Employees | 4.5 | Apr-06 | 2013 | Human Resources |
| Student Excused Absences | 2.8.4 | Mar-22 | 2027 | Academic Affairs | |
| Student Health Service | 2.12 | Dec-21 | 2026 | Student Affairs | |
| 2.10 | Student Housing | System Office | |||
| Student Identification Card | 2.16.4 | Oct-16 | 2021 | Student Affairs | |
| 2.3 | Student Involvement in Decision-Making | 2.3 | Sep-13 | 2018 | Student Affairs |
| 2.8 | Student Life | 2.8 | Jun-20 | 2025 | Student Affairs |
| Student Life Awards | 2.8.5 | Mar-18 | 2023 | Student Affairs | |
| 3.1 | Student Rights | 3.1 | Jul-97 | 2013 | Academic Affairs |
| 7.3.13 | Surplus Personal Property/Building Disposal | System Office | |||
| 5.17 | Sustainability, Resources Conservation and Recovery, and Environmentally Responsible Practices | System Office | |||
| 1A.4 | System Administration Appointment of Administrators | System Office | |||
| 1A.3 | System Administration, Chancellor | System Office | |||
| 3.23.1 | System Affiliation Identifier | System Office | |||
| 3.24 | System and Institutional Missions | 3.24 | May-16 | 2021 | President |
| Technology Assets Refresh | 5.13.1 | April-21 | 2026 | Technology | |
| Tobacco Use and Sale (Smoking) | 5.18.2 | Oct-21 | 2026 | Finance/Facilities | |
| 3.39 | Transfer Rights and Responsibilities | System Office | |||
| 3.21 | Transfer Standards (Undergraduate Course and Credit Transfer and Minnesota Transfer Curriculum) | 3.21.1 | Feb-24 | Feb-29 | Academic Affairs |
| 5.19 | Travel Management | 5.19 | Nov-21 | 2026 | Finance/Facilities |
| 5.11 | Tuition and Fees | 5.11 | Sept-18 | 2023 | Finance/Facilities |
| 5.12.2 | Tuition Waiver, Deferrals, and Retroactive Drops | System Office | |||
| 2.2.2 | U.S. Military Members, Spouses and Dependent Children | System Office | |||
| 3.4 | Undergraduate Admissions | System Office | |||
| 5.25 | Use of Electronic Signatures | System Office | |||
| 6.7.3 | Use of Non-College and University Facilities (College or University as Lessee/Tenant) | System Office | |||
| 4.0.1 | Use of Volunteers Procedure and Volunteer Coaching Release of Liability Form | System Office | |||
| Vendor Policy | 6.4.2.2 | Sep-17 | 2022 | Student Affairs | |
| 8.3.2 | Waiver to College-, University-, and System-Related Foundations | System Office | |||
| 4.4 | Weather/Emergency Closings | 4.4 | Dec-22 | 2027 | Finance/Facilities |
| Zero Tolerance of Workplace Violence | 1B.1.3 | Feb-17 | 2022 | Human Resources |